Migrating Off Salesforce CPQ: How to Proactively Prepare Your Organization for RCA

Salesforce has officially moved its legacy Configure, Price, Quote (CPQ) product into End of Sale (EOS). This means new customers can no longer purchase the product, and no additional features will be developed, leaving existing users at a crossroads.

‍

While current CPQ customers will continue to receive support and can renew their licenses, the strategic advantage belongs to companies that proactively migrate to Salesforce Revenue Cloud Advanced (RCA). This post walks through how to align, equip, and prepare your teams for a successful transformation, and how Sweep X Uptima can accelerate your journey.

‍

Revenue Cloud Advanced Is More Than Migration, It's Innovation

Revenue Cloud Advanced isn't just a replacement, it's a significant upgrade that brings modern capabilities CPQ simply can't match:

• AI-powered pricing recommendations that optimize deal value
• Advanced configuration options for complex products
• Streamlined approval workflows that accelerate deal velocity
• Native integration with Salesforce's latest innovations like Agentforce
• Enhanced analytics and reporting for revenue insights
• Modern user experience designed for today's sales teams

Organizations migrating to RCA now gain a competitive advantage—cleaner configurations, modern workflows, and access to cutting-edge revenue optimization tools that weren't available when CPQ was designed.

‍

Understand the business impact

Over time, Salesforce CPQ environments become deeply customized and increasingly difficult to manage, especially when key logic lives in workflows, product rules, or the minds of former admins. These configurations are often undocumented, making even small changes risky and time consuming.

‍

Delaying a migration compounds technical debt, drives up costs, and exposes your business to quoting errors or operational disruptions. And this isn't just a technical issue. Sales, operations, finance, and product teams all rely on CPQ to keep dealings moving and revenue flowing.

‍

According to Sweep findings, here’s what many teams are up against:

‍

• 70%+ of CPQ logic is undocumented in enterprise orgs
• Admins spend 30–50% of change effort just tracing existing logic
• Most Salesforce Revenue Cloud Advanced (RCA) rebuilds are over-scoped due to invisible tech debt

‍

But here's the opportunity: While CPQ reaches end-of-life, RCA positions your organization at the forefront of revenue technology. You'll gain access to Salesforce's latest innovations, regular feature updates, and a platform designed for the future of sales operations.

‍

Map your logic and align your team

Before you begin selecting new tools or planning a rebuild, you need to understand what you’re migrating. That starts with mapping your current CPQ configuration, including product rules, approval flows, pricing logic, and integrations. Tools like Sweep can surface this logic automatically with our AI-powered documentation, saving teams weeks of manual documentation effort.  

‍

Just as important is engaging the right people early. At its core, migration impacts every team connected to the sales process. Bringing stakeholders together ensures that your future-state design reflects current needs and avoids unnecessary work.

‍

Define a realistic migration plan

Once you’ve mapped your existing logic and aligned your team, the next step is to develop a migration plan that reflects both technical and business priorities. This includes identifying what needs to be rebuilt, what can be simplified or eliminated, and when key milestones need to occur. A well-defined roadmap helps avoid rushed decisions, ensures internal alignment, and gives stakeholders visibility into what’s changing and why.

‍

Your plan should also account for resource constraints. Can your internal team manage the rebuild? Will you need external support for implementation, data migration, or change management? Proactively answering these questions will reduce risk and prevent last-minute roadblocks.

Most importantly, your migration plan should maximize RCA's new capabilities rather than simply recreating CPQ functionality in a new system.

‍

Enlist the right tools and expertise:  Uptima and Sweep

Successfully migrating to Salesforce RCA requires more than just visibility; it demands the right combination of tools and strategic expertise. Sweep and Uptima have partnered to help teams migrate faster, with less risk, and more clarity.

‍

Sweep uses agentic AI to scan and auto-document your CPQ environment, surface logic, spot conflicts, and reduce reverse engineering by up to 90%. One Sweep customer cut their CPQ object load by 50% and consolidated 4 approval flows into 1, just by seeing what was redundant.

‍

Uptima applies proven RCA and quoting design expertise to map the right migration plan, what to fix, what to rebuild, and what to sunset.

‍

The Uptima + Sweep partnership includes:

‍

• AI-powered documentation of your current quoting system
• Expert-led diagnosis of risk, redundancy, and opportunity
• A structured roadmap for Salesforce Revenue Cloud Advanced that maximizes new capabilities

‍

Launch of RCA, start of strategy

The launch of Revenue Cloud Advanced brings an incredible opportunity. It creates space to pause, reassess, and rebuild smarter while accessing capabilities that will differentiate your revenue operations. For many teams, this is the first real chance to surface hidden logic, streamline quoting workflows, and break out of systems that no longer serve the business.

Sweep and Uptima bring together automation and deep Salesforce expertise to help you do exactly that, with speed, clarity, and less risk. All while ensuring you capture the full value of RCA's advanced capabilities.

Curious to see what that could look like for your organization? Book a CPQ Assessment with Sweep + Uptima at https://www.uptima.com/contact-us

‍